Mail Handling Your Wedding Invitations

Let’s assume that you have already ordered your invitations and you now have your invitation mock or print proof.  

What you should do with that proof (after making sure that all the information is correct, of course) is mail it to yourself.  Take the proof to the post office, ask someone to run it over the scales and through the sorters to find out the postage costs. Buy that amount of postage, and mail it to yourself that day.  Track the number of days it takes to arrive and see what condition the envelope is in when it comes to your home.  Only after you are satisfied with the receipt and condition should you purchase postage for the total number of invitations you will be mailing.

Some glossary terms that will help you in the process are listed below.  Final tips and tricks will wrap up this Method Monday at the end of our post…

• Postage - the total monetary value of the stamps placed on the outside envelope to guarantee delivery to the addressee or recipient. 
• Weight - the amount of ounces the total invitation envelope measures on a calibrated postal scale.
• First Class Postage – the current cost for mailing a ‘regular’ size 1-ounce or less envelope.  Currently that is $ .44 cents.  It is not scheduled to increase in 2011.  It is also the current value of any forever stamp.
• Non Machineable - the categorization of an envelope that is not able to be run through the postal machines.  Anything that is too rigid, too thick or not the right shape will be considered non-machineable.  The extra fee for a non-machineable envelope is $ .21 cents
• Square - an envelope that is the same size on both edges.  The extra fee that is paid for a square envelope is THE SAME FEE that you will pay if your invitation is too rigid to sort.
• Oversize - any envelope whose larger edge is greater than 6 ¼” wide.  There is an extra fee for an oversize envelope.
• Additional Postage - the amount in excess of $ .49 to mail an invitation.  Additional ounces and non-machineable fees are considered additional postage. 
• Hand Cancelling - means having the person behind the counter use a rubber stamp to mark the postage as ‘spent.’  It WILL NOT prevent your invitation from being sent through the sorting machines.
• Minimum mailing size - the size that a piece of mail must be in order to be legally mailable.  Currently that size is 3 ½” by 5”
• Postcard - a single card printed with information on one side and an address on the other.  It must be a certain thickness and size to be mailable, and it costs less than first-class regular postage.  The maximum size for a postcard is 4” x 6”  Currently, the postcard costs $ .34 to mail
• Hand Sorting - the process by which small packages are run through the postal system.  This is not the same as hand cancelling.  Hand sorting goes into a different bin at the post office.  If you want an envelope to be hand sorted – you will have to pay the non-machineable fees.

While there are several more intricacies of the US Postal Service and their categories, extra fees and additional services, this information will give you a beginning postal primer.  What to keep in mind when mailing (and sometimes when ordering) your invitations is that the general or average weight of an invitation ensemble is between 1.7 and 2.5 ounces. The first ounce is $.49 and each additional ounce will cost $.21 each.  Most pocket invitations are considered too rigid for the sorting machines, so there will be another $.21 fee.  But that also covers a square invitation, so size won’t be an obstacle when you order.

If you pay the $.21 non machineable fee, be sure to give your invitations to a person to have them HAND SORTED, not hand cancelled.  The process of hand sorting ensures that a person not a machine looks at them each step of the way.  When taking them to the counter, use the phrase “Put these with the spurs and small packages.”  It should  ensure that they are delivered to your guests in pristine condition.  Boxed invitations are considered small packages and postage costs are based upon weight and classification.

These tips and tricks should help your invitations get to their destination as pretty as they were the day they were picked up from the stationer.  Overall, if you choose to have a completely custom invitation created for you, then the additional postage costs to ensure they are gorgeous when put into your friends’ and families’ mailboxes will be small in comparison to the reduction in worry about how the post office will handle your invitations.

Thank you to Kasey Larson of DBY Invitations for allowing us to post this very informative article!!!

Until next time...WEDologize!

(photo credit - www.rushphotovideo.com)

Dejanae Events Named Best of The Knot 2015

 

I'm so excited to share for the 6th time, 5th time in a row, that Dejanae Events has been named 2015 Pick The Knot Best of Weddings!!!  With our 6th win the DE Team remains apart of The Knot Best of Weddings Hall of Fame!!! WOW!
 

From The Knot:  "CONGRATULATIONS ON BEING CHOSEN AS ONE OF THE BEST in the City (we knew it all along)!  WOW! Enjoy bragging rights and proof that you are considered tops in the Chicago wedding market by our brides!  ONLY 1 % of our vendors won this award for 2014. You are in the top 1%, the best of the best! It’s time to showcase your business and BRAND yourself as a Knot Best of Weddings winner! 

As you know, winning this year was much harder and more competitive than ever before. I have far less winners this year and YOU DID IT!  This is YOUR TIME TO SHINE!" 

Thank you to our 2014/2015 clients for your lovely reviews and allowing Dejanae Events to be apart of one of the most memorable days of your lives!  We share this honor with you!!! xoxo
 
Until next time...WEDologize!

Wedding Trends for 2015

Very excited to share our guest blog post for Bride Appeal.  Kathy, the mastermind behind Bride Appeal, has allowed me to share some of my predicted trends for the 2015 wedding season.  From copper being the new wedding medal to calligraphy making a grand comeback, I can see couples not only incorporating one, but maybe a few of these ideas into their wedding planning.

Check out the complete blog post at http://brideappeal.com/blog/2015-wedding-trends.  And let me know some of the trends you see for this wedding season.

Until next time...WEDologize!

Hello Matrimony Monday 2015

Well first...congrats on your engagement!!!  What does Matrimony Monday mean?  Well with the most engagements happening between the Christmas and New Year holiday, the Monday after New Year's Day is believed to be the most popular planning day for newly engaged couples.  So of course, I need to be apart of the planning and education :)

If you follow our blog, during the entire month of December 2014, I wrote a blog everyday as I shared all things wedding and inspiration.  Below is the link to all 31 blog posts of #31Days of Blogging that I know will help you as you start to navigate through planning your wedding.

1. Pop of Color for the Bouquet
2. Photography After the Ceremony
3. Popular Low Centerpiece Options
4. Uncooperative Wedding Day Weather
5. Photographing Wedding Rings
6. Right Before You Walk Down the Aisle
7. Along Time on Wedding Day
8. Father of The Groom and Wedding Planning
9. It's All On The Menu
10. The Mirrored Effect Partyscape
11. The First Look
12. Toasting The Happy Couple
13. Taking Care of Your Jewelry
14. Color of the Year 2015
15. Frosting Your Wedding Cake
16. Guest RSVPing and Food Allergies
17. Do Not Eliminate Your Gift Registry
18. Dancing With Your Sweetheart
19. Holiday Gifts for Newlyweds
20. Changing Your Name
21. How To Handle Wedding Programs
22. Wedding Morning Formula
23. "Pick a Seat" Ceremony
24. Out of State Wedding Party
25. Happy Holidays!
26. Reception Bar Basics
27. Lounge Furniture 101
28. Receiving Line of Not
29. An Untouched Ceremony Aisle
30. Table Number Misconception
31. Best of 2014 Dejanae Events Style

Until next time...WEDologize!

(photo credit - Robyn Photography)

The Best of 2014 Dejanae Events Style (Day #31)

I'm so thankful for the wonderful 2014 wedding and event season!!!  I have worked with some of the most amazing Chicago and national vendors.  Now having been in business 14 1/2 years, I'd like to say I've seen and done almost everything, but that wouldn't be the case because every couple leaves me open to learning more. 

I am so honored to have been asked by newspapers, blogs and magazines for articles, quotes and even to bring my Partyscape vision to life.  I'm honored to have worked with Diann Valentine for 6-weeks of the summer as the Lead Event Producer on one of her fabulous weddings and to be the Transportation and Logistics Manager of Nike's World Basketball Festival.  I am so honored to now hold Best of Weddings by The Knot in the wedding coordinator category for 6 years and to be apart of their Hall of Fame.  Wow!  And last I'm honored to have the most amazing team of professionals who have had my back.

To my past and 2014 clients...to my vendor friends...and to my amazing family, I toast to you as this year and series of blog post comes to an end.  The year 2014 was great BUT 2015 will be EPIC!!!

Until tomorrow...WEDologize!

The Table Number Misconception (Day #30)

Honestly, in my opinion, it is not an option to opt out of having tables numbers on your reception tables.  They are soooooooooo important for the organization and seating of your wedding guests.  But every now and then, I get the very creative couples that want to name their wedding tables in place of using actual numbers.  Now although the idea truly adds a signature style to your wedding theme, it does make it a little difficult for your wedding planner, caterer and sometimes even your guests to locate their seats.

Picture this...the reception room is dimly lit with candles and/or up lighting and you have 100+ guests trying to find a table name written in a fancy font.  It's going to take a bit longer than if you used a number.  Plus numbers are what the caterers see most often so it makes the service run smoother.  But should you desire a table name, consider adding a number just below (or above) the name to avoid any confusion.

Until tomorrow...WEDologize!

(photo credit - www.rushphotovideo.com; table number by www.CT-Designs.com)

An Untouched Ceremony Aisle (Day #29)

I'm big on not allowing wedding guests to walk down the ceremony aisle as they enter the venue.  There isn't a steadfast rule about the aisle, I just find it to set the stage for the wedding party and I feel it should be untouched prior to the start of the ceremony.  And that is especially the case should the aisle runner be pre-laid, if there is elaborate decor or candles positioned down the center aisle.

That is why I will rope off or ribbon off the center aisle and have the hostesses and/or ushers to ask guests to use the side aisles for seating.  Then I will remove the "barrier" just a few moments before the start of the ceremony.  Again, this is just my opinion and please know this entire blog post will be mute if their is no center aisle at the ceremony venue :)
 
Until tomorrow...WEDologize!

(Photo credit - www.vsphoto.com)

To Receiving Line Or Not (Day #28)

Is the "receiving line" a dinosaur??? My personal opinion is YES!  It's rare to see the newly married couple, their bridal party and parents in front of the church quickly greeting guests as they make their way through the line.  Not saying you shouldn't have one, but understand the receiving line does take a long time and can cut into your photography time and reception time if not planned properly.  So what are some alternatives to replace the receiving line:

• Actually schedule ample time for photographs between the ceremony and reception, approximately 2-3 hours. This will then allow you to be apart of your cocktail hour and greet guests at the reception venue.
• Have the DJ make an announcement that the couple will walk around to each table and greet guests individually.
• Plan with the photographer to walk around to each individual table and take photos with you and your guests.

Until tomorrow...WEDologize!

(Photo credit - www.vsphoto.com)

Lounge Furniture 101 (Day #27)

I love the addition of lounge furniture to the reception space.  Typically done around the dance floor, in a corner sectioned off in the venue, or a separate room, this look can give the most traditional reception ballroom a splash of contemporary flair.  But as you know, it could certainly be an expensive addition to your already tapped budget. Consider the following ideas to get that look you've dreamt about.

Speak with the venue about using their "waiting" furniture, especially if you are the only event in the space. See if they will allow you to move the furniture into the ballroom or rearrange it's placement in the foyer. And don't forget to tip the "movers" because this would be an additional job for the reception location.

Create your color palette with the furniture on location by adding some pillows in your color scheme to the chairs and couches. Or add a throw for a big punch of color to the unsightly furniture (or stain) to make it blend with your idea.

Should you not be able to rent furniture, consider renting tables and ottoman's. They are not as heavy and would be less expensive the move. Then you could blend them or place them within the furniture that is already at the reception venue.

Also, check out your local stores like Target and Walmart around "Back-to-School" season. College dorm furniture and tables have that simple look that could be easily decorated with some fabric touches and pillows. But the best benefit, it's on sale ;)

Last, ask the venue if they have any older furniture on location that they'd be willing to bring out of storage...or course for a fee :)

Until tomorrow...WEDologize!

(Photo credit - www.vsphoto.com)

Reception Bar Basics (Day #26)

Although many venues offer a bar package with your meal service, should you be planning your wedding reception at a location that will allow you to stock the bar, how much of "everything" would you need?  Well below are some useful suggestions from Clever Parties that might help in determining quantities:

On average, expect guests to drink 2 beverages, alcoholic or non-alcoholic during the reception and possibly more during warmer months.  If you are serving wine during dinner, plan 1 bottle for every 3-4 guests (standard size) and 1 bottle for every 6-8 guests (larger size).
Until tomorrow...WEDologize!

(photo credit - Ven Sherrod Photography)

Happy Holidays!!! (Day #25)

My your holiday be filled with joyful noises!!!  From me and the DE Team...Merry Christmas! xo

Until tomorrow...WEDologize!

(Designed by www.CT-Designs.com)

Out-Of-State Wedding Party (Day #24)

I was just recently asked by one of my out-of-state clients, "How do we handle ordering the wedding parties attire when many of live in different locations?"

Then when it comes to ordering attire, the easiest thing to do is order gowns and tuxedos from a chain of wedding attire stores like David's Bridal and Men's Wearhouse.  That way your bridesmaids and groomsmen can try on the exact garment they will be purchasing and/or renting.  But when that is not possible, make sure the wedding party knows the price and payment plan of the store and when the garment has to be ordered.  Then inform them about visiting a cleaners or tailor to get their exact measurements to provide the store when they call in with their order.  The biggest factor to understand and stay on your wedding party about, gowns and suits will not be ordered until ALL of your wedding party members have placed their order.  

Until tomorrow...WEDologize!

(Photo credit - Rush Event Photography and Video Productions)

'Pick A Seat' Ceremony (Day #23)

I love when couples do not "force" there wedding guests to pick a side during the ceremony, hence bride's side to the left and groom's side to the right.  On several occasions I have had a very populated side with only 10-15 guests on the opposite side.  That truly makes for awkward photos.

Consider leaving a message at the entrance of the ceremony or inside the wedding program for your guests to "Pick a seat. Not a side".  I mean is the purpose of the wedding day to bring two groups of family and friends together in happiness and fellowship.

http://www.pictage.com/client/eventPhotos.do?event=1594191&category=6&page=1&oldView=fullsize&pageSize=24

Until tomorrow...WEDologize!

Wedding Morning Formula (Day #22)

The night before the wedding, most couples are not together but always too excited to get an ample amount of sleep.  Below are a few suggestions on how to feel awake and refreshed wedding morning before all the festivities begin:

Have a good and nutritious breakfast in the morning and drink plenty of water.

Take a bath and relax for at least 30 minutes before starting your wedding day beauty regiment.

Although it sounds good, do not get a facial or massage on wedding day.  Plan for those activities at least a few days before the wedding.

If at all possible, have your hair stylist and make-up artist come to where you are dressing.

Avoid having negative people in your space. It's a happy day!!!

Until tomorrow...WEDologize!

(Photo credit - Rush Event Photography and Videography)

How to Handle Wedding Programs (Day #21)

I have met several couples over my career that do not have ushers or hostesses to pass out wedding programs prior to the start of the ceremony.  They are always left with that dreaded question, what to do with those wedding programs?  Now understand, having a program ISN'T a "must have", but when they are not available, you'll find some guests questioning or walking around looking for one.  So how might you resolve this problem without laying the wedding programs on a non-descript table?

• Place a decorative basket near the ceremony entryway and place the programs in there
• Place a program on each chair or every other chair prior to the start of the ceremony
• Create one large program and have it positioned on an easel near the ceremony entryway

Until tomorrow...WEDologize!

(photo credit - www.rushphotovideo.com)

The Name Change Game (Day #20)

You've planned your fabulous wedding day, returned from your honeymoon and now it's time to change your last name to your groom's or partner's.  I know the question is...where the heck do I begin??!?!  Well there are companies out there like Miss Now Miss that will assist you in the name change process for what I consider to be a very low fee.  But should you want to take the leap yourself, below are some major areas that require the name change:

• Social security card
• Driver’s license
• Banking information
• Checks
• Credit Cards
• Passport
• Health insurance
• Insurance cards (auto, home etc)
• Utility companies
• Payroll – Talk to HR
• Business cards
• Email signature

Until tomorrow...WEDologize!

(Photo credit - www.rushphotovideo.com)

Easy Holiday Gift for Newlyweds (Day #19)

With only a few days left before Christmas, and not really wanting to blog about the Christmas trees, I was thinking of ways wedding guests can record well-wishes for the couple.

I stumbled upon a company called Write A Wish Ornament a few years ago and thought this would be the perfect keepsake for the newlyweds! Using your wedding colors or theme, create small pieces of paper with the following statement at the top...

"This is my wish for you"

__________________________________

...and leave a blank line underneath so that the guests can write a meaningful statement. Once you get back from your honeymoon, place the UNREAD pieces of paper into the ornament(s), hang on your holiday tree, and on Christmas morning, open together as a couple and read. It will certainly give you clarity about the season and allow you to reflect once again on your very special wedding day!



Until next tomorrow...WEDologize!

Dancing With Your Sweetheart (Day #18)

The first dance is that amazing moment during the reception when you get to show off your skills on the dance floor as your family and friends cheer you on.  I get asked time and time again from our couples for a list of songs.  My first suggestion is to always think of a song that reminds you of your relationship, but should nothing come to mind, consider this short list of popular first dance songs:

All of Me - John Legend

The Way You Look Tonight - Frank Sinatra

Here and Now - Luther Vandross

At Last - Etta James

Marry Me - Train

What A Wonderful World - Louis Armstrong

Marry You - Bruno Mars

Just The Way You Are - Bruno Mars

God Gave Me You - Blake Shelton

A Thousand Years - Christina Perri

Let's Stay Together - Al Green

Unforgettable - Nat King Cole & Natalie Cole

Make You Feel My Love - Adele

You -Tony Terry

Always and Forever - Heatwave

If I Ain't Got You - Alicia Keys

By Your Side - Sade

Until tomorrow...WEDologize!

(Photo credit - www.rushphotovideo.com) 

Do Not Eliminate a Gift Registry (Day #17)

I have couples a lot of the time that only want to receive monetary gifts from guests for their wedding...the "Wishing Well Syndrome" is what I've named it.  Couples are merging two households or have been living with one another for a while before the wedding date, so why register for gifts "when we have everything".  But if you add registering to your wedding to-do list and register thoughtfully, you will thank yourself in the months and years to come.  Plus take into consideration the guests who just want to give a gift or have credit cards to use instead of cash.

I have listed a few registry tips to help you with this process:

• Register early in the planning process so you won't find it to be a tedious task later down the line
• At minimum, choose two stores to ensure your guests have various price ranges
• Choose stores that will have your registry posted online and the website is user-friendly
• Remember, registry information should not be included inside your wedding invitations. Word-of-mouth and wedding websites are the best options for spreading the word to those who want to purchase a gift or gift card.
• And have fun with it! Your registry is a wish list of items you want to enhance your home as Mr. & Mrs.

Until tomorrow...WEDologize!

(photo credit - Wasio Photography)
Repost from June 2010

RSVP and Food Allergies (Day #16)

As a wedding planner, I assist my clients with the wording of their wedding invitations.  I wrote a blog in 2013 on what should be included on the RSVP card, but more recently I've been asked, how do you handle wedding guests with food allergies?

It's fine to add a line at the bottom that read "Specify dietary restrictions or Note dietary restrictions". Then once you have collected the information on what your guest's needs are, work with your caterer to create and entree they can enjoy.  And on wedding day, especially if you have had several requests, you can also add a small line to table menus that reads "Please let your server know if you have requested a special meal due to dietary restrictions."  

Until tomorrow...WEDologize!

(photo credit - Wedding Bee)